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YMCA of Greater Charlotte
YMCA of Greater Charlotte
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Afterschool CentralWelcome to Afterschool Central at the Johnston YMCA!

Afterschool Central is your one-stop information center providing all the details you need to help you understand our program’s procedures, policies, schedules and more. We strive to create a hassle-free experience where parents feel secure about their kids in our care. Take a moment to review this information and set your child up for a wonderful year of learning, growth and fun. We hope Afterschool at the Y will be one of the best parts of your child’s school year!
 

AFTERSCHOOL INFORMATION

Parent Handbook
Parent Handbook
FAQ
Parent FAQs
Transportation
Transportation
Supply List
Supply List
Schedule
Schedule / Calendar
Snack
Food / Snack Info
Newsletter
Newsletter
Pick Up
Authorized Pick-Up
Payment
Payment Procedures
Contact
Contact Us

 
 
     
     
Parent Handbook
Parent Handbook
This is your go-to guide for everything you and your child need to know to be prepared and have an awesome Afterschool experience! Read the Parent Handbook >>
 
FAQ
Parent FAQs
Here are some answers to some of our most frequently asked questions:
 
SHOULD WE PUT OUR NAME ON OUR CHILD'S BELONGINGS?
Yes! Please label ALL items you are sending with your child to afterschool. Check the afterschool’s lost and found at the end of the week before items are donated.
 
DO WE UPDATE PICK-UP INFORMATION OR OTHER PERSONAL INFORMATION AT THE FRONT DESK?
Yes, to ensure the safety of all children in our programs, we need your most current information. The quickest and easiest way is to go to your account on the website and update your information online. You can also update your information at the branch.
 
WHO IS CARING FOR MY CHILD WHILE THEY'RE AT AFTERSCHOOL?
Well-trained and energetic staff! YMCA Professionals supervise all of our Afterschools. We recruit our staff through local churches, leadership organizations, and from area colleges and universities. All staff is required to complete a minimum of 30 training hours including, but not limited to, First Aid, CPR, AED, and Van Driver Safety prior to the first day of Afterschool. We take pride in the high expectations we set for our Afterschool staff and evaluate them on a regular basis. If you have any questions about our Youth Services staff, please contact our Family Services Office.
 
HOW DO I MAKE REGISTRATION CHANGES?
If you need to cancel, add, or transfer a session, it must be submitted in writing before the draft day. Change forms are available at the Member Services Desk and can not be taken over the phone. Transfers and additions are permitted on a space available basis.
 
HOW DO I PICK-UP MY CHILD?
Parents are required to sign their child in and out of Afterschool. Students are not allowed to leave Afterschool without a parent / guardian present to sign that child out. Students are not allowed to walk home at the end of the Afterschool day. The adult checking the child in must be 18 years old or older, have valid I.D., know the child’s password, and be listed on the child’s application.  WE WILL NOT WAIVER ON THESE REQUIREMENTS!
 
CAN AFTERSCHOOL STAFF BABYSIT FOR YOUR FAMILY?
Unfortunately staff members are forbidden from babysitting children that they meet through YMCA programs. If there is a previous relationship between a family and a staff member, letters must be provided from both parties to explain the relationship.    
 
Transportation
Transportation
AFTERSCHOOL TRANSPORTATION CONNECTION
We offer a connection service to safely transition school-age program participants from school to the YMCA and, at select locations, from one Y program to another. After registration is complete with the YMCA, all CMS school students must complete an alternate stop request form. Alternate Stop Request Form >>

For more information on specific school information, see our 2017-2018 Transportation List.
 
Supply List
Check the weather daily and dress your child accordingly — afterschool will continue rain or shine! Be sure to label EVERYTHING you send with your child and check the afterschool’s lost and found at the end of the week, before items are donated. Bring an afternoon snack for your child and a water bottle.
 
Labeling will minimize the opportunity for your child to lose an item at Afterschool. We do provide lost and found but it will be emptied every Friday at 6:00 PM and all items with be donated to charity. As always, we are making special efforts to return lost and found items to students.
 
WHAT TO BRING 
  • Homework
  • Healthy snack
  • Closed–toed, rubber soled shoes (tennis shoes are perfect)
  • Extra set of clothes
  • Swimsuit / Swim trunks and towel on swimming days
  • Labeled Water Bottles
  • Labeled Sunscreen
  • A Light Jacket if needed
  • Good Attitudes
WHAT NOT TO BRING 
  • Alcohol / Drugs
  • Weapons
  • Animals
  • Valuables
  • Electronics (Cell Phones, iPods, Video Games)
  • Toys
  • Money
Schedule
Schedule / Calendar
We will operate from school dismissal until 6:30 PM. On teacher workdays the program will run from 7:00 AM to 6:00 PM. Our program coordinates with the CMS School Calendar in regards to teacher work days, holidays and student breaks.
 
EARLY DISMISSAL (CMS)
If CMS dismisses schools early due to inclement weather, we will not open Afterschool for that respective day.
 
INCLEMENT WEATHER DURING AFTERSCHOOL
In the event that inclement weather takes place while Afterschool is in session, we will run programming as planned and contact all parents to pickup scholars as soon as possible.
 
SCHOOL CLOSING
In the event that CMS decides to cancel school due to inclement weather, we will not facilitate Afterschool programming for that respective day.
 
HOMEWORK
Homework assistance will be provided to students who need it. Our counselors must circulate around the room to provide assistance to all students. In addition, homework is offered as an option. For parents who desire for their children to have homework completed a “homework contract” must be completed. Homework contracts will be provided by the counselors.
 
Food
Food / Snack Info
A snack will be provided for students in afterschool. If your child needs gluten free foods, you must provide them. If a child refuses to eat because he/she does not like a particular food, we will not provide an alternative.

Students also have the option of bringing their own snack. Please be mindful to provide healthy, balanced meals that are not heavily sugared or high in caffeine. A complete meal should include a meat or meat alternate, fruit or vegetable, and bread. We aren’t able to refrigerate meals, so please pack them in a small cooler/lunch box with ice packs or frozen water bottles.  Label everything!
  • Please refrain from packing peanut or peanut butter products
  • Please do not send frozen food items or items that require cooking. Children do not have access to a microwave or oven.
  • Sodas and fast food will not be permitted in the program.
  • There may be occasional sweets served at special events, but servings will be limited.
Newsletter
Newsletter
We value regular communication with our parents and want to keep you informed of all that’s happening in our program from important reminders to program highlights. Parents will receive monthly newsletters regarding upcoming events, afterschool news and parent involvement opportunities.
 
Pick Up 
PICK-UP
The Johnston YMCA Afterschool staff wants to ensure your child’s safety while participating in our program. Staff will begin receiving participants no earlier than 2:30 PM. An authorized adult (18 years of age or older) must sign the child in and out each day. Parents are required to come in and sign their child out with counselor located inside Afterschool Hallway Entrance.
 
AUTHORIZATION
Participants will only be released to the responsible adult listed on your child’s program registration form. The adult checking the child in must be 18 years old or older, have valid I.D., know the child’s password, and be listed on the child’s application. WE WILL NOT WAIVER ON THESE REQUIREMENTS!
 
EARLY ARRIVAL
Afterschool begins with supervision of programs at 2:30 PM. Students MAY NOT be dropped off at Afterschool prior to 2:30 PM. This allows the Afterschool staff to properly prepare for the day without interruption. Afterschool Staff will be ready to greet your students promptly at 2:30 PM.
 
LATE FEE
In fairness to our staff and because of subsequent program demands, it is very important that your child is picked up each Afterschool day on time. Pick up after the designated pick up time of 6:30 PM will result in a late fee charge to be paid the following day. This fee is $1 per minute after 6:30 PM. This secures accountability in the care of the children. Failure to pay the late fee will result in a cessation of services until the fee is paid. Payment may not be left with the counselor and/or leadership staff. All payments must be made at the front desk.
 
Payment
Payment Procedures
REGISTRATION
Afterschool registrations are processed on a first-come, first served basis:
  • YMCA Member Registration began April 1, 2017
  • Program Participant Registration began April 15, 2017
PAYMENTS
The monthly balance must be paid on the 1st or 15th of every month. Any balance due for each family must be paid in full before the student can attend the term. If payment is not received in full by the deadline, the student will be removed from the term. Acceptable forms of payments include cash, credit cards, or money orders. NO CHECKS, NO EXCEPTIONS.
 
Families receiving CCRI are required to pay their co-pay fee as it is assessed by the state, those fees must be paid monthly. For additional information about payments, methods, and options, please feel free to contact the business office.
 
MY Y PRICING
As part of our My Y Pricing rate structure, an Adjusted Program Rate is available to all who qualify. Both Members and Program Participants must provide income verification at the Sales & Service Center in order to receive an adjusted program rate.

REFUND AND CANCELLATION POLICY
Cancellations and refund request must be submitted in writing. Forms are available at the Sales & Service Center. 
  • No refund will be issued if the session is cancelled after 12:00 PM on the Wednesday before the session is scheduled to begin.
  • No refund will be issued if the child misses afterschool due to illness.
  • No refund will be issued if your child is removed from afterschool for his/ her behavior.
  • Parents will be accountable for the balance of their session if they do not follow the cancellation time stated below.
2017-2018 Registration Packet >>
 
Contact Us
For more information, please stop by or contact:
Sales & Service Center | 704 716 6300