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YMCA of Greater Charlotte
YMCA of Greater Charlotte
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Afterschool CentralWelcome to Afterschool Central at the Harris YMCA!

Afterschool Central is your one-stop information center providing all the details you need to help you understand our program’s procedures, policies, schedules and more. We strive to create a hassle-free experience where parents feel secure about their kids in our care. Take a moment to review this information and set your child up for a wonderful year of learning, growth and fun. We hope Afterschool at the Y will be one of the best parts of your child’s school year!
 

AFTERSCHOOL INFORMATION

Parent Handbook
Parent Handbook
Transportation
Transportation
Schedule
Schedule / Calendar
Snack
Food / Snack Info
Pick Up
Authorized Pick-Up
Payment
Payment Procedures
Contact
Contact Us

 

 

Parent Handbook
Parent Handbook
This is your go-to guide for everything you and your child need to know to be prepared and have an awesome Afterschool experience! Read the Quick Reference Guide for Parents >>
 
Transportation
Transportation
AFTERSCHOOL TRANSPORTATION CONNECTION
We offer a connection service to safely transport CMS students from school to the Y. After you register for the program with the Y, you must complete an alternate stop request form for your child. Alternate Stop Request Form >>

Exceptions: Beverly Woods Elementary, Carmel Middle School and Quail Hollow Middle School do not need an Alternate stop request from CMS.
  • Students from Beverly Woods Elementary will walk across to the Harris YMCA with afterschool staff. Parents of Beverly Woods students should inform school staff of their child’s enrollment in the YMCA Afterschool Program.
  • Students from Carmel Middle School and Quail Hollow Middle School will be picked up by our staff using a YMCA bus.
BEFORE SCHOOL TRANSPORTATION CONNECTION
We offer a connection service only for our Quail Hollow and Carmel Middle School. Our staff transports participants to school using a YMCA bus.

OTHER YMCA PROGRAMS TRANSPORTATION CONNECTION
We have “runner” staff who take participants to and from other registered YMCA programs such as swimming, sports, dance and gymnastics on the Harris YMCA Campus between 3:00 PM and 6:00 PM.
  • To use this service, parents need to complete a Runner Request Form to let afterschool staff know which programs, including days and times, their child needs to attend. Afterschool staff will not have access to other programs’ rosters so we rely on Runner Request Forms to get accurate information. To get a Runner Request Form, email Courtney Stein.
  • If a participant’s program ends after 6:00 PM, parents will be required to pick up their child directly from their program area.
  • We are not able to take children across the street to Beverly Woods Elementary School for soccer/basketball practices.
BUS ARRIVAL TIMES
Below are the average times that CMS buses arrive at the YMCA. Buses typically arrive within a 10 - 15 minute window of the time provided. Any transportation related questions should be directed to CMS or the school. 

Smithfield – 3:15 PM
Selwyn - 3:30 PM
Huntingtowne Farms - 3:45 PM
Olde Providence - 4:00 PM
Waddell - 4:00 PM
Sharon - 4:00 PM
Myers Park - 4:45 PM
Barringer - 5:15 PM
Park Road Montessori - 5:15 PM
 
Schedule
The Harris YMCA After School Program follows the CMS School Calendar. We do not offer care on Labor Day, Good Friday and Memorial Day. Classrooms may be comprised of more than one grade to meet both our safety ratio and availability.

Afterschool runs from 2:30 PM – 6:30 PM, Monday – Friday on all scheduled school days.

OUT OF SCHOOL DAYS
On CMS teacher workdays, the Harris YMCA offers a full day of care from 7:30 AM – 6:00 PM at an additional cost of $22 per day per child. Preregistration is required and all registration information will be given to parents at least 2 weeks in advance. “Out of School Day Care” is only offered to afterschool participants, with the exception of Holiday Camp and Spring Break Camp.
Food
Food / Snack Info
Afterschool participants will receive a snack every day. We strive to provide healthy options every day. Some typical snacks include pretzels, cheese sticks, apple slices and Chex Mix. You can send along a snack with your child if you prefer. The Harris Afterschool Program is a peanut sensitive facility and we ask that you do not send peanut products.  
 
 
Pick Up 
Pick-up runs from 4:30 PM – 6:30 PM at the Cato Education Center for grades K – 3 and at the Vivian Carroll Activity Center (Teen Center) for grades 4 - 8. Parents/guardians are required to show a valid photo ID AND be listed as an “authorized adult” to pick up their child.

To create or change your authorized list for a child grades K – 5, email Courtney Stein. To create or change your authorized list for a child grades 6 – 8, email Tim Jordan.

The Harris YMCA After School Program ends at 6:30 PM. After that time a fee of $1 a minute will be charged.
 
Payment
Payment Procedures
REGISTRATION
Afterschool registrations are processed on a first-come, first served basis:
  • YMCA Member Registration began April 1, 2017
  • Program Participant Registration began April 15, 2017
REGISTRATION FEES
  • YMCA Member Registration Fee: $25 – Individual child
  • Program Participant Fee: $50 – Individual child
PAYMENTS
  • Tuition is due on the 15th of each month from August to May and split into 10 equal payments based on the annual tuition cost.
  • If payment is not received by 6:00 PM on the due date, you will incur a $25 late payment fee in addition to the monthly fee.
  • We offer automatic monthly drafts by credit/debit card on the 15th of every month beginning August 15 – May 15. If a draft is returned there will be a $25 return draft fee.
  • Monthly fee does not include Out of School Days, Holiday Camp or Spring Break Camp. Afterschool participants ONLY will have the option to register for Out of School and Early Release Days for a nominal additional fee.
CANCELLATIONS AND REFUNDS
  • Tuition may be refunded if a cancellation form is processed 15 days in advance.
  • Withdrawal from the program requires a 15 day notice from the date the cancellation is received.
  • Registration fees are non-refundable.
  • Cancellations should be directed to the Afterschool Director.
MY Y PRICING
As part of our My Y Pricing rate structure, an Adjusted Program Rate is available to all who qualify. Both Members and Program Participants must provide income verification at the Sales and Service Desk in order to receive an adjusted program rate.

Note: All program rate adjustments are subject to branch specific, program-specific caps. Standard rates are set by each individual branch.

KINDERGARTEN - 5th GRADE
For Beverly Woods, Smithfield, Selwyn, Sharon, Charlotte Lab School, Olde Providence, Huntingtowne Farms and Waddell Language Academy: OPTIONS
  • 5 Days/Week - $278 per draft/$2,781 annually for members. $340 per draft/$3,400 annually for Program Participants.
  • 3 Days/Week - $222 per draft/$2,220 annually for members. $276 per draft/$2,760 annually for Program Participants.
  • 2 Days/Week - $193 per draft/$1,927 annually for members. $247 per draft/$2,471 annually for Program Participants.
For Barringer Academic Center, Cotswold, Park Road Montessori and Myers Park Traditional: OPTIONS
  • 5 Days/Week - $238 per draft/$2,380 annually for members. $290 per draft/$2,904 annually for Program Participants.
  • 3 Days/Week - $190 per draft/$1,900 annually for members. $236 per draft/$2,359 annually for Program Participants.
  • 2 Days/Week - $165 per draft/$1,653 annually for members. $212 per draft/$2,117 annually for Program Participants.
Note: Prices may vary slightly based on specific days chosen 6th – 8th GRADE OPTIONS
  • Before School Only - for Quail Hollow and Carmel Middle School - $150 per draft/$1,496 annually for members. $180 per draft/$1,795 annually for Program Participants. Note: 10 registrants must be enrolled by August 1, 2017 or the before school option will be cancelled for 2017-18 school year. This option is only for students.
  • Afterschool Only - $150 per draft/$1,496 annually for members. $180 per draft/$1,795 annually for Program Participants.
  • Before School and Afterschool - $193 per draft/$1,930 annually for members. $248 per draft/$2,480 annually for Program Participants. Note: 10 registrants must be enrolled by August 1, 2017 or the before school option will be cancelled for 2017-18 school year.
Contact Us
Contact Us
Courtney Stein, Associate Youth Services Director (K – 5)
704 716 6845 | courtney.stein@ymcacharlotte.org

Tim Jordan, Teen Director (6 – 8)
704 716 6831tim.jordan@ymcacharlotte.org

For more information, please stop by or contact:
Sales & Service Center | 704 716 6800