Welcome to Afterschool Central at the YMCA!

Afterschool Central is your one-stop information center providing all the details you need to help you understand our program’s procedures, policies, schedules and more. We strive to create a hassle-free experience where parents feel secure about their kids in our care. Take a moment to review this information and set your child up for a wonderful year of learning, growth and fun. We hope Afterschool at the Y will be one of the best parts of your child’s school year!

Parent Handbook

This is your go-to guide for everything you and your child need to know to be prepared and have an awesome Afterschool experience! Check below for your branch's Parent Handbook.

Parent FAQs

Still have questions? You’ll find answers to some of our most frequently asked questions and some quick details about our program in the Parent FAQ's below.

Transportation

AFTERSCHOOL TRANSPORTATION CONNECTION
We offer a connection service to safely transport students from school to the Y. CMS buses students to our location based on their busing policy. After you register for the program with the Y, CMS Families must complete an alternate stop request form for your child.

To schedule a bus pick-up from a school, there must be a minimum of five (5) students from that school. Transportation is subject to change.
 
RUNNER FORM
We have a transfer service to help get your child from our Afterschool program to another program at the branch. We offer this service for swim lessons, swim team practices, performing arts classes, and sports practices/game. If your child is participating in an additional program at the branch, we require an email from the parent containing the following information: 

  • Name of student
  • Name of program transferring to
  • Name of responsible party in transfer program that the student is to be released to
  • Day and time of activity/program
  • Start and stop dates of the activity/program
Supply List

Here are some things to bring and remember for a successful day in Afterschool:

  • Homework folders and any supplemental materials needed to complete homework activities (books, worksheets, etc.)
  • Jackets or coats during colder weather
  • Closed toed shoes are preferred for active play
  • Refillable water bottle
  • No electronics - phones, tablets, gaming systems are all distractions in the classrooms.
  • Label everything please!
Schedule/Calendar

Afterschool runs from 3:00 PM – 6:30 PM, Monday – Friday on all scheduled school days. Our program coordinates with the CMS School Calendar in regards to teacher work days, holidays and student breaks.

Food/Snack Info

Each child will be given a healthy snack upon arrival to the Afterschool program. All snacks provided are peanut free and are a healthy option for children. Water is provided with each snack. We are a peanut free zone for the safety of all that use our classrooms. Please refrain from sending peanut and nut related items in your child’s snack or lunch for the safety of all children.

Program Add-Ons

At participating branches, add-on programs are available to Afterschool Program participants. Please register your child during the regular registration periods for each session.

  • During the program hours of 3:00 PM - 6:30 PM, a counselor will be responsible for taking your child to the particular program and returning your child to the Afterschool program unless we are notified otherwise.
  • Please be aware of your child’s arrival time from school when choosing a class. We cannot be responsible for a child missing a class or making up that class if we were not properly notified or if you child’s bus does not arrive as scheduled.
Authorized Pick-Up

PICK-UP
We are pleased to provide a drive through service next to the Afterschool building from 5:00 PM to 6:30 PM each day. To ensure the safety of our children, staff and members, please pull as close to the curb as possible so other cars can pass around you while you wait. One of our leadership staff will be on hand during these times to check your photo ID and radio for your child.
 
AUTHORIZATION
Participants will only be released to the responsible adult listed on your child’s program registration form. Every adult must present a photo ID at rides out. In the event that your child will be picked up by an adult not listed on the registration form, a parent note (including the person's name as it appears on their photo ID) is required and photo ID must be shown during rides out. Help us speed up the rides out process by having your ID ready.

EARLY PICK-UP
We understand that there will be times when you need to pick up your child early. When this occurs it is extremely important that you call or email the Director or leave a voicemail with the details of the early pick up. If you have called ahead and given ample time, we will attempt to have your child ready when you arrive. In the event that you come to pick up early and we do not have prior knowledge of the early pick up; we will try to get your child ready for you in a timely fashion as you wait.
 
Please understand that we use many areas of our facility and children may be participating in an activity away from the building. We have a hand-held radio system that allows us to communicate effectively. However, it may take a few minutes to retrieve the child from the program area. Your patience is appreciated. For the convenience of others and the safety of the children, all early pick-ups need to park in the parking lot and not in the lane in front of the building.
 
LATE PICK-UP
In fairness to our staff and because of subsequent program demands, it is very important that your child be picked up on time. A late fee will be charged for each child not picked up by 6:35 PM. The fee will be assessed at a rate of $1 per minute per child starting at 6:36 PM. The late fee will be applied to your account and must be taken care of the next business day. Cash, check or credit cards can be accepted for payment. If a child is not picked up by 6:35 PM we will begin calling parent’s and/or emergency contacts. If the child is not picked up by 7:00 PM local authorities will be called. Failure to pickup your child on time can result in dismissal from the Afterschool program.

Payment Procedures

PAYMENTS 
Monthly and weekly installment options are available. Installments will vary based on start date and number of days attended in the program. Please see our Sales & Service team for a tailored quote on your Afterschool needs.
 
MY Y PRICING
As part of our My Y Pricing rate structure, an Adjusted Program Rate is available to all who qualify. Both Members and Program Participants must provide income verification at the Sales and Service Desk in order to receive an adjusted program rate.